Starting with a new property management company can feel like a big shift, especially for landlords in Pennsylvania who want reliable communication, consistent reporting, and strong oversight of their rentals. To make this transition simple, clear, and predictable, Formatic Pennsylvania uses a structured 90 day onboarding process designed to give owners confidence from day one.
Whether your property is in Philadelphia, Pittsburgh, Harrisburg, Lancaster, York, or the Lehigh Valley, the first 90 days will follow a proven path that creates stability and protects your investment.
Below is a full breakdown of what happens during the first 30, 60, and 90 days.
Key Takeaways
Your first 90 days include onboarding, documentation, inspections, leasing or renewal review, and full financial setup.
PA owners receive photo supported SiteChecks, proactive maintenance planning, and weekly payouts.
The process works for both vacant and occupied homes.
The goal is clarity, stability, and long term performance.
Your First 30 Days: Setup and Full Property Understanding
The first month focuses on gathering details, documenting the condition of your home, and preparing your property for either leasing or ongoing management.
1. Management Agreement and Account Activation
Once you join Formatic, your owner portal is set up. Inside the portal, you have access to:
Your documents
Billing and payouts
Property notes
Ongoing communication
This centralizes everything in one place.
2. Property Information and History Review
We collect important details such as:
HOA requirements
Appliance lists
Utility responsibilities
Warranties and insurance
Vendor history
Safety notes and access instructions
This helps us manage your PA property accurately from the beginning.
3. Initial SiteCheck With Photos and Notes
A Formatic team member visits the property and performs a detailed SiteCheck that includes:
Photos
Condition notes
Safety observations
Suggested repairs
Rent readiness indicators
This documentation protects your investment and helps guide next steps.
4. Rent Ready or Renewal Planning
Depending on whether your property is vacant or occupied:
Vacant homes receive a custom rent ready and marketing plan.
Occupied homes receive a lease review and resident satisfaction check.
This sets the tone for your next phase.
Days 31 to 60: Leasing, Maintenance Planning, and Stabilization
Once the property is fully understood, we move into the action phase of management. This period focuses on leasing, maintenance coordination, and building resident relationships.
1. Leasing and Marketing Prep for Vacant Homes
Formatic Pennsylvania prepares your listing using:
High quality photos
Market driven pricing
Exposure across major rental websites
Fast responses to inquiries
Careful applicant screening
The goal is to secure a qualified resident within four weeks once rent ready and priced correctly.
2. Coordinated Maintenance and Repairs
If the SiteCheck reveals needed repairs, we coordinate estimates and schedule work only after receiving your approval. PA owners stay informed at every step.
3. Resident Relationship Transition for Occupied Homes
If a resident already lives in the property, we handle a smooth transition by:
Introducing Formatic as the new manager
Reviewing payment history
Addressing any current concerns
Confirming maintenance needs
Explaining communication expectations
This strengthens the resident relationship and helps maintain stability.
4. Weekly Payout System Finalization
Your payment method is confirmed so you can begin receiving weekly deposits every Thursday.
Days 61 to 90: Long Term Planning and Full Integration
During the final phase of onboarding, your property transitions into full management with predictable communication and ongoing performance monitoring.
1. Renewal Strategy and Lease Planning
By this point, we have a clear understanding of:
Rent payment consistency
Resident reliability
Market rate trends
Renewal potential
We begin discussing renewal options or planning for future turnover.
2. Full Financial Reporting Structure
You start receiving organized and clear reports that include:
Monthly income and expense summaries
Maintenance logs
Receipts
Year end documents for taxes
Everything remains accessible inside your portal.
3. Long Term Maintenance Outlook
To protect long term value, we outline maintenance recommendations for the upcoming year such as:
HVAC servicing
Plumbing or electrical updates
Roofing or exterior reviews
Safety improvements
Cosmetic updates that improve rentability
Planning ahead helps reduce unexpected repair costs.
4. Final 90 Day Review With Your Team
At the end of the onboarding phase, we schedule a review to discuss:
Progress from the past 90 days
Any challenges
Recommended next steps
Market conditions affecting your rental
You then transition into ongoing management with a strong foundation.
Why Pennsylvania Owners Value Formatic’s 90 Day Structure
Most owners come to Formatic after dealing with:
Slow communication
Little to no inspection reporting
Delayed leasing
Unclear financial records
Poor maintenance processes
Our 90 day process is designed to correct these issues and establish a dependable management structure for your rental.
FAQs for PA Owners
Does onboarding cost extra
No. It is included in your service.
What if my property has multiple units
We perform a SiteCheck for each unit and tailor the plan accordingly.
What if my property needs major rent ready work
We provide a complete plan and coordinate vendor bids for your approval.
Do all service tiers use the same 90 day plan
Yes. All tiers follow this structure.
Conclusion: A Smooth Start to Long Term Performance
Formatic Pennsylvania’s 90 day onboarding process is designed to give owners clarity, protection, and consistent communication from the start. With documented inspections, streamlined leasing, organized finances, and transparent updates, your property enters long term management with a strong foundation.
Whether your rental is in Philadelphia, Pittsburgh, Harrisburg, or anywhere in between, these first 90 days set the stage for dependable property performance.
More Resources for PA Owners
Formatic Pennsylvania’s 7 Point Service Guarantee: What It Means for Your Rental Property
Enhancing Tenant Experience to Boost Long-Term Occupancy in Pennsylvania Rentals
